Administration Officer

Stand Against Violence (SAV) is a UK registered violence prevention and reduction charity based in the South West. Created following the murder of Lloyd Fouracre in 2005, SAV seeks to prevent further mindless violence through using Lloyd’s tragic story.

Volunteers are key to supporting this aim and this role description will give you an idea of one of the many ways you can get involved.

Thank you for your interest in supporting us.

Why choose this role?

Administration is a key role in any organisation.  It is vital that we keep accurate records, communicate effectively with our supporters and funders and that correspondence is organised and professional.

If you have administration skills that you would like to put to use in your community or if you are looking for relevant experience to further yourself vocationally then this role could be for you.

Volunteering is a great source of experience, skill building/sharing and regular volunteering can make for an impressive reference for your CV.  All SAV volunteers are provided with a reference and certificate on request.

What could you be doing?

The key activities of this role are:

·         Managing emails on behalf of the Chief Executive Officer including responding to requests.

·         Assisting in other administrative tasks including the organising of charity events, applying for collection/stall permits and setting up new projects.

·         Managing a list of funders and contacting them when appropriate including thanking them for donations.

·         Keeping a record using Excel to manage funds received and donor details.

·         Contacting trustees to ensure they have completed necessary tasks ahead of deadlines and meetings.

·         Preparing a quarterly newsletter to be sent to SAV supporters.

What previous experience/skills do you need to have?

No previous volunteering experience is necessary and the flexible nature of this role makes this the perfect opportunity for a first-time volunteer.

This role could be for you if you are:

·         Able to use Microsoft Word and Excel.

·         Confident using a computer and communicating using email.

·         Confident using the Internet and speaking on the telephone.

·         Punctual and good at time-keeping

·         Tidy and organised

·         Confident talking to the general public.

·         A good communicator

·         Aware of the importance of confidentiality when dealing with correspondence and    communications.

·         Passionate about preventing and reducing violence.

How much of your time does this role require?

This role requires weekly commitment and the time you can give will be agreed at interview stage (although a minimum of 3 hours a week is desirable). 

In addition it is important to the reputation of the charity that all enquiries are dealt with promptly and it is vital that the time you give is as consistent as possible as we may have several volunteer administrators and a rota may need to be kept.

How will you be supported and trained?

Both support and training will be provided by the Chief Executive Officer.

How do you get started?

If you would like to volunteer please email Adam Fouracre at a.fouracre@sav-ed.co.uk or alternatively you can visit www.sav-ed.co.uk/volunteer